We are seeking an experienced and detail-oriented Legal Assistant to join our newly formed Isle of Man team. This role focuses on managing contract documentation, ensuring compliance with internal procedures, assisting the wider team with contract implementation and review and providing statutory administration to the Isle of Man based companies.

Primary Responsibilities

• Prepare, review, and manage contracts, agreements, and related documentation ensuring accuracy and compliance with company policies and legal requirements.
• Manage the contract lifecycle.
• Preparation of minutes and resolutions for proper documentation of executed contracts and agreements.
• Maintaining contract database and tracking systems to ensure up-to-date and accurate records.
• Coordinate with internal departments (sales, legal, and finance) to collect relevant information and ensure contractual obligations are met.
• Support contract negotiation processes by preparing drafts, gathering input, and facilitating review cycles.
• Monitor contract deadlines, renewal dates, and compliance milestones, proactively alert stakeholders of upcoming actions.
• Assist in resolving contract-related disputes or issues, escalating complex matters as appropriate.
• Ensure processes and procedures are followed consistently and recommend improvements for greater efficiency.
• Generate reports and summaries for management to assist in decision-making.
• Support audit activities related to contracts and ensure documentation meets company and regulatory standards.

Career Progression

• This is a new role, and as such the right person can own this entirely: building out processes and their own job description.
• Potential for development into a senior position as the business grows, and in time, potential further expansion of the team.

• The ideal candidate will have a strong understanding of contract lifecycle.
• Management, excellent communication skills, and the ability to work independently.
• Direct experience in a legal assistant, legal secretary, or contracts administration role.
• Strong knowledge of contract management and best practices.
• Excellent organisational skills and high attention to detail.
• Good understanding of legal terminology related to contracts.
• Proficiency with contract management software, Microsoft Office Suite, and document management systems.
• Strong communication and interpersonal skills to liaise effectively with internal teams and external partners.
• Ability to work under pressure, manage multiple priorities, and meet deadlines.
• Strong team orientation (including the ability to work well with remote team members) but also able to work independently
• Good problem-solving skills