Purpose:

To support fee earners in the provision of a confidential legal secretarial service by providing competent

and efficient secretarial duties.

Principal Duties and Responsibilities:

• Screening of telephone calls for relevant fee earners and the wider department when necessary.
• Occasional direct contact with clients including, but not limited to, greeting in person, answering general queries or attending to minor problems.
• Typing various types of correspondence, as well as copy and occasional audio typing.
• Scanning correspondence if received in hard copy only, documents and bundles and saving to the relevant client file.
• Maintaining relevant fee earner diaries with meeting and Court deadlines including reminders.
• Arranging and booking client and business development meetings on behalf of relevant fee earners.
• Researching and making travel arrangements, co-ordination of itineraries for meetings on and off island and registration of conferences/seminars.
• Preparing draft bills and fee notes for processing and sending out to clients.
• Filing of emails, attachments (correspondence and documents) and other documentation on document management system and hard filing system on a regular basis.
• Closing and archiving files including the preparation of archive schedules.
• Any other secretarial related duties which may be required from time to time.

• Must have a minimum of three years’ previous secretarial experience in a professional environment.
• Strong time management skills and ability to prioritise workloads.
• Ability to operate as part of a team and build relationships within the business.
• Excellent communication skills, both verbal and written.
• Highly organised with outstanding attention to detail and high levels of accuracy.
• Advanced user of Outlook and Word, competent user of Excel and Power-Point. Experience with InterAction and Aderant/AdEx billing systems would be advantageous.
• A team player with a flexible attitude towards work.
• A calm demeanour and a ‘can-do’ attitude.