About the role

You will be responsible for supporting 5 Executive board members, supporting them with day-to-day administration and organisation. This is an exciting opportunity to establish strong working relationships across all jurisdictions and contribute to the overall success of the business.

Your duties will include:

• Manage the schedules/calendars and travel arrangement of the 5 members of the board, preparing any materials required for the meetings
• To be the gatekeeper for all communication, prioritising and preparing correspondence including emails, presentations, reports – always using discretion
• Screening and directing telephone calls, taking messages and relaying relevant information as necessary
• Support with board event planning and coordination
• Processing expense claims following Suntera policy
• Take minutes during meetings and distribute them as required, following up on any actions agreed
• Support with general administration, editing and/or drafting documents
• Maintain information and records accurately and in accordance with Suntera company policies and procedures

This is an exciting opportunity to join a growing team and develop new ways of working, where you will have the opportunity to input into the evolution of our business processes on an ongoing basis. In addition to a competitive salary, you will be rewarded with a performance-driven bonus, a comprehensive flexible benefits package, and the training and career opportunities that come as standard with a dynamic and rapidly growing group of companies.

About you

Skills and Requirements:

• Always maintain a confidential and professional approach
• Experience working in a similar role at an executive level
• Accuracy, organisation and attention to detail
• Ability to achieve deadlines and commitment to getting the job done
• Excellent MS Office package knowledge
• Outstanding organisation and time management skills
• Strong verbal and written communication skills – polite and professional at all times
• Problem-solving and decision making
• Ability to remain calm under pressure
• Proactivity and self-direction

Personal qualities

• Integrity
• Inspires client and team confidence
• Adaptable and versatile
• Assertive and confident
• Discrete and tactful
• Emotional resilience
• ‘Can do’ attitude
• Role model
• Appropriate office conduct and attitude to work